Wakefield Youth Soccer

Monthly Meeting Minutes

August 2, 2007

Americal Civic Center

 

I.       Call to Order: 8:07 PM

Board Members Present:

Present:  President - Jim Fitzgerald; Vice President - Mike Boudreau; Travel Coordinator - Steve Logan; GM - Mark Pistorino; Treasurer - Joe Tringale; MYSL Rep. - Steve DeGaravilla; Intramural Coordinator - Kevin Horrigan; Registrar - John Bosco; Pictures - Scott Robertson

 

Andrew Tetrault, Coach Kelly’s Junior Varsity Coach was present from Wakefield High School, WYSA is looking forward to working with him.

 

II.      Secretary's Report:

• Minutes from July meeting read and accepted.

 

III.    Treasurer's Report:

·        Treasurer reports from July read and accepted.  Ending balance - $86,319 in checking account, $47,501 in term deposit and $89,705 in the field account for a total cash balance of $223,525 – approved.

 

IV.     VP’s Report:

• New Travel uniforms are in – style adjusted slightly – they will be in on Friday, August 17^th.  There will be a pick up night that night for teams to come pick up their uniforms, coaches will need to get back to Mike Boudreau ASAP if there are any size issues.
• Intramural uniforms will be in on August 24^th, we need to decide whether there is going to be an Intramural coaches clinic where they can be oriented and can pick up t-shirts.
• Equipment order will be done this week, if anyone has equipment needs let him know.

 

V.      Middlesex League Report:

• The leagues has freed up a State Coach for us.  It will be either Mike Singleton or Assistant State Director Tom Goodman.   Need to finalize the contract.
• The G License course will be Wednesday, September 5^th, from 6 to 10 p.m., it’s great for K, 1^st, 2^nd Grade Coaches.  We need to book the gym at the Galvin Middle School so they can do it there.
• We need to zero in on a date for the coaches clinic, not necessary if they are doing the G License course.
• Does MLS owe us some coaching – need to check with Richie Shea who says they owe us for coaching – Dave Chapman will check with Rich Shea to find out for sure.

 

 

VI.     Presidents Report

• Field Updates:  The permits are not cast in stone yet.  The HS coaches and maintenance crews and WYS are all in agreement on what the needs are.  The traveling teams will practice where they play.  There will be no Intramural teams practicing there.  A spreadsheet will be posted on the web that lets every one know where and when they will play.  Baseball leaders are not interested in having soccer played at Nasella for the older players.

 

• U10 Boys & Girls – Sullivan Field or Mapleway
• U12 Boys & Girls – Moulton & Walton – possibly Nasella
• U14 Boys & Girls – Walton

 

• Intramural Teams will practice and play on Doyle, JJ Round or Sullivan, Montrose, Moulton Playground on the outskirts, Walton School, and Yeull School.  Not on Nasella or the junior high school and not on Sullivan or Mapleway depending on where we decide to have U10. 

 

• Initial field lining will take place on Friday, August 31^st and finish on Saturday, September 1, 2007.  We are only going to be responsible for mapping out the smaller fields.  They would like us to donate money to help upkeep the fields, but the board is not inclined to do so.

 

• We are going to schedule and put in writing all practices and game locations.  Intramural should have one practice a week and travel should have two practices a week.

 

• 2^nd graders will practice one day a week and K and 1 will not be practicing at all which frees up a lot of field space.

 

VII.  Pictures Update

• Date and times are the same.  Need from Intramural and Travel coordinators all of the schedules so picture times can be coordinated.  Registered players total 300 for Travel and 900 for Intramural, so we will need 1200 envelopes.

 

• We need to decide whether we want this to be a fundraiser? Photographer gives us $1 an envelope to pay for the field house. 

 

• Volunteers are still needed.

 

VIII.  General Manager’s Report

• New bylaws were distributed with some changes.

 

• Zero Tolerance Policy has been created and provided to the board.  It will be presented at the next meeting for everyone sign.  All coaches will be required to sign it and be held accountable.

 

IX.     REGISTRATION

• Closing in on 1200 players.  Online registrations will be held open for a little while longer.  We may keep it open until the September Board Meeting.

 

 

X.      Grade 2 Program Update

• We have noticed a drop off in the grade 2 program.  We have about 125 kids signed up and 97 kids that played last year who have not signed up.  We are going to send out a targeted email to those players to explain what the program is, why changes were instituted, ask them to sign up, if they chose not to sign up again, we will ask them why to find out the reason. 
• After this is done Julie Fairweather will pursue a news article explaining the new program for 2^nd graders. 
• Mark Pistorino suggested that we waive the late fee just this one time so as not to penalize them for not signing up because they didn’t understand the program.  Everyone agreed that this was a good idea.

 

XI.     Other Business

• Still looking for an age director for the 3-4 Boys Age Director
• What is going on at the Galvin the month of August

MLS Camp August 6 to 10^th 9 a.m. to 12 noon and 5 to 8 p.m.

High School Camp August 13^th through the 17^th 5 to 8 p.m.

High School starts 5 p.m. on August 23^rd.

 

XII.  Travel Program

• Steve Logan said all teams are set, some coaches are still being put into place.  He has the phone and email address information that he wants all travel coaches to check for accuracy.  Assistants email addresses can also be added to the list. 
• We are still looking for U-14 for a few different teams (B in particular) and U-10D.
• Wed will hear tonight when the night will be for people to pick up their rosters, there will be a mandatory meeting with the league.  Steve deGaravilla is meeting with them on Tuesday and will have more information after that.
• Start date for travel soccer is September 8^th.
• Travel soccer coaches should start practicing now.  If you have times set, let us know.  Once we get started practicing, you are responsible for collecting the Fall and Spring fees from all your players.  The additional fee will be announced at the September meeting.  We are trying to collect the spring fees during the fall season.  Coaches are responsible for collecting the fees.  Fees will be given directly to the coaches.

 

XIII.  Voting

·        It was voted on and decided that the Web Master would be an official Board Member

·        A Motion to keep the fee as is at $70 – the same as it was last year – was voted and approved.

 

XIV.  Meeting Adjourns @ 9:10