Wakefield Youth Soccer

Monthly Meeting Minutes

October 4th 2007

Knights of Columbus


I. Call to Order: 8:10 PM

Board Members Present:

Present - President-Jim Fitzgerald; Vice President- Mike Boudreau; Travel Coordinator-Steve Logan; GM-Mark Pistorino; Treasurer-Joe Tringale; MYSL Rep. Steve DeGaravilla; Intramural Coordinator- Kevin Horrigan; Registrar –John Bosco; Webmaster – Dan White


II. Secretary's Report:


III. Treasurer's Report:

·        Treasurer reports for September read and accepted.  Ending balance - $64,300 in checking account, $47,501 in term deposit and $89,820 in the field account for a total cash balance of $201,621.



IV. Vice-President/Equipment Manager:


V.               Registration:


VI.     Webmaster

·        Game cancellations/field closures will be posted immediately.  Check website first, if concerned about rainouts.


VII.   President and General Information

·        First WSA Soccer Night (Boys Varsity) went well. Moderate attendance.  Second Night (Girls Varsity), scheduled for October 18th.  Need to get the word out to the players.

·        Zero Tolerance – A few incidents have been addressed. 

·        Constitution By-Laws – Looking for volunteers/sub-committee to update.

·        K of C Shootout had a low turnout (9 Players).


VIII. Pictures


IX. Intramural Coordinator

·        Phil spoke about equipment, jewelry, substitutions and other issues that are common problems noted by referees.

·        Intramural season going well.


X. Travel Coordinator/MYSL



XI –Meeting Adjourns @ 9:15




MYSL Report Below







October Middlesex League Report

Stephen de Garavilla


Meeting of Thursday, September 27


Spring Registration Requirements:

All U10, U12 and U14 Rosters and Pass Cards must be submitted to MYSL Registrar, Mary Rodgers by noon on Sunday, November 18.

Pass Cards:           i. U10: Pass cards for coaches only

ii. U12: Pass cards for coaches and players

iii. U14: Pass cards for coaches and players

iv. Coaches pass cards must be signed, no player signatures required.

v. Last year’s pass cards for coaches may be resubmitted if there is only one sticker affixed to it by registrar (cards with more than one sticker will not be accepted)

vi. Last year’s pass cards for players may be resubmitted if the players are playing in the same age level and only one registrar sticker is affixed to the players pass card


Rosters:                 i. 3 copies of signed roster must be submitted

ii. on one copy of roster, an asterisk must be placed next to the players who are on the spring team roster and played on that team in the fall (used for informational purposes at time of placement meeting)

Coaches should begin collecting player photos to be affixed to pass cards.

We will need to determine who in the organization will be responsible for printing up rosters and pass cards.  Phil has done this in the past and Dan has done it in the fall, but whose responsibility is it really?

All other league forms must be submitted to the registrar at this time.

Incomplete rosters and /or pass cards will be considered late and subject to late penalties


League Notification of Field Set Up and Availability:

By Tuesday, December 4, 2007 we must let the league know what fields are available for use as our U10, U12 and U14 fields.  We must let them know the hours they will be available and for which age group they will be available (for example: Walton, large field: Saturdays 9 to 12 GU14, Saturdays 1:30 to 5 BU14).  It must be very specific so that Sports Manager can properly schedule games.  This information must be entered into Sports Manager as well by this date.


U16, U18 and U19 Registration:

Rosters and pass cards for these teams must be submitted to MYSL Registrar, Mary Rodgers by Tuesday, January 15, 2008.


Sports Manager Discussion and Presentation:

Owner and developer of this program was present and answered questions on using it.

Some features include setting up rosters for the spring and merging this to print pass cards.

If a town decides to go with Sports Manager for online registration, the fee is 5% of online credit card collections.  At this time MYSL pays Sports Manager a flat fee of $300 and an additional $100 for each town in the league.  This may change in the future with a vote from the MYSL board.  Billerica and Lowell now use it for all their online registrations and intramural town team formation and scheduling.


















Meeting of Tuesday, October 2


Mary Rodgers-Registrar’s Report:

Reiterated above dates for submitting materials to the league for the spring season.

Placement meeting for U10, U12 and U14 will be held on Tuesday, December 4, 2007 with the preliminary meeting of the board only regarding team placement on Tuesday, November 27, 2007.

Placement meeting for U16, U18 and U19 will be held on Tuesday, February 5, 2008.

Pass cards are available from Mass Youth Soccer Association.  I ordered 600, which arrived at my house on Wednesday, October 3.

Registrar will not accept pass cards for either coaches or players that have more than one sticker already affixed. Cards with two stickers on them will not go through the laminator!


Dan Baker-Sports Manager Report:

Program seems to be working better now; he only had two emails last week with problems.

It seems there are many games from Sept 8 and Sept 15, which have not been rescheduled.  Once the proper procedures have been followed (offering visiting coach 3 possible dates, settling on a date, time, place, letting age director know, letting town travel coordinator know so he can let referee assignor know so a ref can be assigned) then some one in our association (Steve Logan has been doing this) must go online in Sports Manager to replace the original game data with the new rescheduled data.


Mary Packard-Boys Commissioner’s Report:

She and Steve Pressley (Girls Commissioner) will be sending out a letter to the town coordinators reemphasizing that only they should be dealing with the commissioners.  They do not want phone calls, etc. from coaches.  If you have a problem contact me and I pass it along to the commissioners.  She also said they are getting a rash of complaints from losing coaches about the referees.  If you have a problem, submit a referee’s evaluation rather than complaining to Mary or Steve.  They do not want to hear it.

Tuesday was the deadline for roster changes.


Age Directors Reports:

For the most part it seems to be going well at all levels.  Observation that Div 1 teams (North Reading and Chelmsford) that are playing down in Div 2, are crushing their opponents.

They urge everyone to schedule their make up games as soon as possible and contact proper person in town to change them on Sports Manager.

An effort is being made to switch a few teams up/down a division to create more favorable competition (a few examples were in BU10 Div 2 and 3 as well as a couple of strong GU14 Div 3 and 4 teams that will be moved to Div 2) and prevent blowouts.

Bob Fryer-GU12 Div 1 and 2 will be switching up some match ups in games the last 2 weeks of the season to determine the competitiveness and comparable levels of teams.  He’s doing this to help him when it comes time to place GU12 Div 1 and 2 teams in the spring.  He will be contacting coaches soon to let them know what he’s doing.

Tom Heinz-BU14 Div 1 and 2 says that there are either very strong teams or weak teams in his age group divisions.  He thinks the strong teams will form a very small (6 team) Div 1 in the spring at BU14.


Referee Report:

Referees are reminded to submit game reports so they can get paid.  The number of unreported games by referees is getting better.

The online process for referee evaluation by the coaches seems to be responsible for the greater number of evaluations being received.  However a significant number are still being submitted with no referee name listed.

The referee committee cannot follow up on poor evaluations if no referee is named in the evaluation.

They urge coaches to remember to get the referee’s name before the match starts.